Recipes are the link between your menu and your inventory. By defining which ingredients go into each dish, Papaya Inventory can automatically deduct stock every time an order is confirmed — no manual adjustments needed.
Recipes (menu item → ingredients)
A recipe maps a menu item to one or more inventory products with a quantity per serve.
Navigate to Inventory → Recipes and select a menu item to define its recipe. For each ingredient, specify:
Inventory product — the ingredient (e.g. Chicken breast)
Quantity per serve — how much is used per portion (e.g. 200g)
UOM — the unit for this recipe line (e.g. g, ml, pieces)
Example: A Chicken burger uses:
200g chicken breast
1 burger bun
30g lettuce
20ml mayo
When a customer orders this burger, all four ingredients are automatically deducted from your outlet's stock.
‼️ The deduction engine accounts for yield %. If chicken breast has 85% yield, ordering 200g of chicken actually deducts ~235g from raw stock.
Prep recipes (batch production)
Prep recipes are for items you produce in-house before service — sauces, doughs, marinades, pre-portioned ingredients, etc.
Navigate to Inventory → Prep Recipes to create a prep recipe. Define:
Prep item name — what you're producing (e.g. Pizza dough)
Batch size — how much one production run yields (e.g. 5 kg)
Ingredients — the inventory products and quantities needed per batch
When you run a production (see Wastage, Production & Movements), the system deducts the batch ingredients from stock and adds the finished prep item.
Option ingredients (modifiers → ingredients)
Option ingredients let you map option group modifiers (addons and sizes) to inventory products, so that modifier selections also deduct stock.
Navigate to Inventory → Option Ingredients. Select an option group and map each option to the ingredients it uses.
Example: A "Toppings" option group with:
Extra cheese → deducts 30g mozzarella
Bacon → deducts 2 bacon strips
Avocado → deducts 50g avocado
Size modifiers work the same way — a "Large" size might use 50% more of every ingredient than "Regular".
How automatic deduction works
When an order is confirmed, Papaya Inventory automatically:
Looks up the recipe for each ordered menu item
Checks option ingredient mappings for any selected modifiers
Accounts for yield % on each ingredient
Converts between UOMs if needed (e.g. recipe in g, stock in kg)
Deducts the calculated quantities from the outlet's stock
This happens in the background — no manual steps required. Every deduction is recorded in the movement history with a link back to the order.
FAQ
What happens if a menu item doesn't have a recipe? No ingredients are deducted for that item. It won't affect your inventory at all — only items with recipes participate in automatic deduction.
Can I use the same inventory product in multiple recipes?
Yes. For example, "chicken breast" can appear in the recipes for Chicken burger, Chicken salad, and Chicken wrap — each with different quantities per serve.
What units are auto-converted?
Common metric conversions like kg↔g and l↔ml are handled automatically. You don't need to manually add these as usage UOMs.